Project Management

Our project management approach

Project management is the application of knowledge, skills, tools, and techniques to a broad range of activities in order to meet the requirements of a particular project. Project management is comprised of

Project Management Process Groups

Initiating
Planning
Executing
Monitoring

Knowledge Areas

Integration
Scope
Time Management
Cost
Quality
Human Resources
Communications
Risk Management
Procurement

Mission Critical

Tracking, understanding, and resolving details across all process groups and knowledge areas are the core tenet behind MindStream's project management philosophy. The Detail Project Work Plan captures definitions, approach, design, actions and post implementation team activities.

Project Communications - We use three key deliverables to facilitate communication between the Implementation team and the project stakeholders. They are:

Deliverable Agreement Form
Deliverable Acceptance Form
Action Item Status Report

Steering Committee:

The Steering Committee is a key stakeholder in the process. Their approval of the process is critical for project success. We use an Assessment Checklist and frequent update meetings to communicate status and critical issues.

Consensus building - design:

A successful implementation project goes beyond stakeholder agreement of the conceptual view. The "spirit" and power of the application must be conveyed to them as well. It is up to the project management team to clearly identify all areas of friction across all stake holders and document the sensitivity points across the expected process.

Atention to Detail

The Project Manager is responsible for management of Unit and integration testing, and tracking of the progress of data integration. Delays in the design process could critically impact the integration approach. In addition, the project manager will identify and get steering committee approval for all reconciliation "tools" to be developed by the implementation team. These tools will be used to replicate the reconciliation process across the organization. Templates are created based on the source application. Before the reconciliation can begin the data mapping must be approved. As functionality of the application metadata structures are finalized, data source(s) are identified; existing file, automated feed, or manual input (web forms). All files are cataloged along with the person that is responsible for the tables from each business unit.

Validation of Documentation:

Run Books deliver an integrated internal control execution dashboard for optimal monitoring results. Run Books enable control monitoring evidence to better facilitate managing the project. Run books supply a detailed controlled handbook of the project's internal control processes by assigning individual responsibility to each document. Each internal control check scenario is executed for a particular corporate entity within an assigned business process. This is the gate keeper for all other documents.

Creation of process and control documentation:

A Control document will include each communication document, the document owner, the frequency of distribution and the distribution list. This document will act as process control for document communication.

Planning of Go-Live development:

A Go-Live check list is created to identify all necessary components, persons and areas of responsibility in preparation for the cut over to the solution.

Post Go-live review:

After the application has moved into production it is important that lesson learned are documented and the Post-Delivery Evaluation form completed. Any items to be corrected are identified and recommendations for possible changes based on the monitoring of the close are documented. Depending on the results of this work final project sign-off is completed.

Partner SpotLight

Oracle

Oracle has the most comprehensive suite of integrated, global business applications that enable organizations to make better decisions, reduce cost

Our Company

MindStream Analytics' senior staff was there at the birth of Business Intelligence. We have been part of building Business Intelligence nationally from its humble niche product status to the ubiquitous analytic tool that it is today. MindStream consultants are well versed in reporting and information management and are ready to help you leverage the power of multiple tier-1vendors. From Oracle Hyperion to IBM Cognos, we can help you select and integrate the right tools for you to better understand your information. MindStream Analytics has experience across a wide variety of industries: Business Services, Consumer Products, Energy, Financial Services, Healthcare, Manufacturing, Transportation , and Telecommunication. We have the depth and breadth of experience to help you deliver actionable information to users.

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Case Studies

Accumen

Thanks to the intervention of MindStream Analytics, Accumen's Finance department can now model their business with a new, more organized structure that isn't conventionally available in NetSuite.

Acme Brick

Acme Brick turned to MindStream Analytics for help implementing OneStream to replace their outdated TM1 solution.

Alterra

Alterra sought the expertise of MindStream to address the challenges they faced in their Capital Planning process.

ATCO Group

Energy conglomerate ATCO operates worldwide in utilities, power generation, and related services.

Avalon

Working with MindStream Analytics, Avalon Healthcare Solutions adopts NetSuite Planning and Budgeting to accelerate budgeting and forecasting processes.

Bayer Health Care

Bayer Healthcare implemented Hyperion Planning and Workforce Planning in 10 weeks to dramatically streamline their Income Statement budget and Workforce Planning process..

BluEarth

MindStream Analytics' partnership with BluEarth Renewables epitomizes the power of technology and collaboration.

Celgene

An Oracle Hyperion Planning Upgrade provides multi-national organization Hyperion Application optimization and stabilization.

Cleaver Brooks

OneStream XF was chosen as the platform that would transform Cleaver-Brooks' Finance processes.

CoorsTek

The collaboration between CoorsTek and MindStream resulted in significant improvements in CoorsTek's financial consolidation and reporting processes.

Elite Body Sculpture

MindStream Analytics' collaboration with Elite Body Sculpture encapsulates the transformative potential of targeted tech solutions in streamlining administrative processes.

Enlyte

Enlyte, a merger of Mitchell, Genex, and Coventry, faced challenges with disparate financial solutions and the need for combined reporting.

Flanders

MindStream Analytics collaborated with Flanders to implement OneStream Consolidation and Reporting solution.

Foley Products

Foley Products was facing a significant challenge with its Excel-based actual management reporting system.

Harte Hanks

The collaboration between MindStream Analytics and Harte Hanks culminated in a highly customized, user-friendly NetSuite implementation.

Interface

Interface used a complex, manual, excel-based FP&A process for monthly review, and the summary data was loaded in OneStream.

Kymera International

Thanks to Mindstream Analytics' assistance, Kymera was able to load all of their data into OneStream and validate it successfully.

MacLean Fogg

MacLean-Fogg partnered with MindStream, a leading implementor specializing in modernizing and optimizing enterprise systems.

MEPPI

MindStream's expertise and experience were sought to conduct a vendor selection initiative focusing on MEPPI's F2023 planning process.

OUAI

MindStream Analytics and OUAI's collaboration showcases the transformative power of strategic technological intervention.

Plaskolite

By migrating to OneStream, Plaskolite has achieved a material reduction in consolidation time and overall Financial Close cycle, eliminated the hours spent compiling and verifying data in Excel, streamlined its Planning, Budgeting and Forecasting model and delivered flexible and timely reporting that enables more strategic analysis of their financial data.

Redwire

Understanding the nuances of Redwire's challenges, MindStream Analytics devised a holistic approach to overcome them. The implementation of NetSuite was just the beginning.

Simon

Simon's existing corporate Hyperion Financial Management (HFM) production application was consolidating at a rate of seven hours, a performance issue causing great headache to corporate Accounting.

Source Code

The successful transition to OneStream revolutionized Source Code's financial reporting.

Subway

Subway collaborated with MindStream Analytics for the NetSuite Analytics Warehouse implementation.

UPenn

MindStream Consulting and AppCare team members are proud be working side by side with UPenn university in accomplishing this implementation and along with continuing our AppCare services after go-live.

USG

USG was an Oracle Hyperion customer realizing that it needed more specialized support for its various Oracle Hyperion applications.

Vantiv

Dividing a hyperion planning application, expanding the hyperion footprint to forecast on the business? Customer categories.

Versant Health

Versant Health engaged MindStream to help resolve the challenges they were experiencing with their consolidation, close, and financial reporting processes.

Virginia Spaceport Authority

The MindStream team implemented the Standard + Workforce NetSuite Planning & Budgeting.

WeWork

MindStream Analytics determined that the best solution was to implement Oracle Essbase Cloud as part of the Oracle Analytics Cloud (OAC) platform-as-a-service

WindStream

Innovative use of essbase to streamline and connect hyperion financial management for enhanced financial analysis.

XY Planning

MindStream Analytics, well-versed in addressing such challenges, presented a comprehensive Netsuite solution for XY Planning.