Balance Sheet and Income Statement Accounts in the same Hierarchy
If you need to put balance sheet and income statement accounts into the same hierarchy and then report on the movements across periods, have you tried this?
Requirement
Client calculates FFO (Funds from Operations) and AFFO (Adjusted Funds from Operations) by adding the movements of various trial balance accounts, i.e., both balance sheet and income statement accounts.
Historical Consolidation & Reporting
Legacy consolidation is done in PBCS which does not handle data based on financial reporting account types the way that a consolidation system such as OneStream does.
Reporting is done via Excel.
OneStream
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Consolidation tools like OneStream XF include financial intelligence such that account types are assigned
based on the nature of seeing balances based on traditional financial statement presentation line
items. The key differences between certain trial balance account types are that:
- Balance Sheet accounts (Assets / Liabilities and Equity), by definition, are point-in-time account types whose balances do not naturally flow (or are evaluated) from period to period, unlike
- Movements in Income Statement accounts (Revenue / Expense) accounts are typically viewed (whether it be daily / weekly / monthly / quarterly) as they accumulate to a year-to-date value. The most common presentation is to see how monthly values aggregating to a current year-to-date position.
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To enable an account hierarchy of both balance sheet and income statement accounts to "flow" in this application:
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Accounts
- Put accounts as needed into the proper hierarchy as noted above
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Flow
- All data is loaded into the Flow dimension member called, EndBal_Input
- Create new flow Hierarchy with Activity_Calc as a parent to EndBal_Input and BegBal
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Formula - set a member formula on the BegBal member.
- The formula below is set to pull the prior period's Ending Balance, which when used in conjunction with the current ending balance for a balance sheet account, will return only the change in the balance sheet account balance between the two periods within the Activity_Calc flow dimension member.
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Time constraints
- For period 1, the BegBal formula is set to pull the prior year-end ending balance and is run only on the base level members of the balance sheet account hierarchy.
- For all other periods, the BegBal formula is set to pull the prior period ending balance and is run only on the base level members of the balance sheet account hierarchy.
- There is a statement to clear any BegBal that might calculate for any income statement base accounts - this statement is not needed.
-
Accounts
- Reporting on the types of hierarchies that require combining the movements between both balance sheet and income statement accounts can now be achieved by using the Activity_Calc flow dimension member for reporting.
Summary
Legacy reporting tools often present challenges when implementing a replacement system/tool. Clients can be satisfied with the reporting that was available and might not understand the differences in functionality of the replacement vs the legacy. The solution noted here is not overly complex, but it did require time and understanding of the client's history and needs to develop a solution that would work for them. Thankfully, OneStream XF has a great deal of flexibility within its functionality to integrate this solution into the implemented application.
Customer Testimonials
Partner SpotLight
OneStream XF aligns to your business needs and changes more quickly and easily than any other product by offering one platform and one model for all financial CPM solutions. OneStream XF employs Guided Workflows, validations and flexible mapping to deliver data quality confidence for all collections and analysis while reducing risk throughout the entire auditable financial process.
Our Company
MindStream Analytics' senior staff was there at the birth of Business Intelligence. We have been part of building Business Intelligence nationally from its humble niche product status to the ubiquitous analytic tool that it is today. MindStream consultants are well versed in reporting and information management and are ready to help you leverage the power of multiple tier-1vendors. From Oracle Hyperion to IBM Cognos, we can help you select and integrate the right tools for you to better understand your information. MindStream Analytics has experience across a wide variety of industries: Business Services, Consumer Products, Energy, Financial Services, Healthcare, Manufacturing, Transportation , and Telecommunication. We have the depth and breadth of experience to help you deliver actionable information to users.
Whether you need an enterprise wide Oracle BI Enterprise Edition (OBIEE) rollout, an Oracle BI Apps rollout, or an IBM Cognos ReportNet rollout, MindStream Analytics is here to help you succeed.
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